VTC - Term / Temporary Executive Assistant II (Library Service)



VIBRANT AND VITAL VTC is a vocational and professional education and training provider established in Hong Kong in 1982. With some 250,000 students across our 13 member institutions, this not only makes us VIBRANT but VITAL to the Hong Kong educational landscape. We provide a spectrum of opportunities through multiple pathways for graduates to determine their own destination, whether it is employment or further studies. If you believe that the provision of a valued choice for learners to acquire the values, skills and knowledge for lifelong learning and enhanced employability is a worthy mission, then consider joining us.

Term / Temporary Executive Assistant II (Library Service)
(Immediately required)

VTC Hong Kong Institute of Vocational Education (Chai Wan),
Learning Resources Centre

Major duties:

(a)    To provide circulation and information counter services;
(b)    To handle the inter-library loan services among VTC campuses and other organizations if required;
(c)    To perform book shelving, shelf-reading and book removal if necessary;
(d)    To provide support in processing different types of materials, including books, periodicals, multi-media items, etc.
(e)    To assist in cataloguing, acquisition and serial management for library materials;
(f)    To assist in updating the imaging databases and preparing the library monthly statistics;
(g)    To regularly check the maintenance service for equipment and update the inventory record; and assisting in regular weeding exercise of library collection;
(h)    To answer general enquiries and carry out library and general clerical duties.


1    1.1    5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above including English Language (Syllabus B*, Chinese Language and Mathematics, or equivalent; OR
      1.2    A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at level 2 or above in New Senior Secondary subjects/ "Attained" or above in Applied Learning subjects / Grade E or above in Other Language subjects; and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
      1.3    A recognized Certificate/ Diploma/ Foundation Diploma/ Foundation Certificate, or Project Yi Jin;
2    Preferably with
              a recognized certificate / diploma in library or information studies, or equivalent;
3    Library-related work experienced is preferred;
4    Proficiency in the use of computer application software, including Microsoft Excel, Microsoft Word and Chinese Word Processing;
5    Good communication and interpersonal skills;
6    Detail-minded, able to work independently and be a good team player; and
7    Good work initiative and be customer-oriented.


(1)   Shortlisted applicants will be required to attend a Computer Skills Test including MS Excel, MS Word and Chinese Word Processing, and pass in the Computer Skills Test.

(2)   The successful appointee(s) may be required to work irregular hours if necessary.



(a) Application forms [VTC-1 (Rev. 12/2012)] are available from: (i) G/F., VTC Tower, 27 Wood Road, Wanchai, Hong Kong; or (ii) downloaded from http://www.vtc.edu.hk/uploads/files/Forms/VTC-1%20(Rev_%2012-2012).doc
(b) A completed application form, together with a full curriculum vitae should be sent to the Learning Resources Centre, Hong Kong Institute of Vocational Education (Chai Wan), 30 Shing Tai Road, Chai Wan, Hong Kong, and kindly mark down "Term / Temporary Executive Assistant II (Library Service)" on the envelope for reference.

Closing date for application: 19 August 2017

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only and will be destroyed within 24 months.